Run accurate, on-time payroll for temporary workers, contract staff, and W-2 employees all from one platform. WebHR staffing payroll software automates wage calculations, multi-state tax compliance, and direct deposits so your agency never misses a paycheck. Built for high-volume staffing operations across multiple clients and locations.
Give your temp workers, contractors, and W-2 employees instant access to payslips, tax documents, and benefits anytime, anywhere. Reduce HR queries and improve workforce retention across all your staffing clients.
Automatically calculate correct pay rates for every worker type hourly, salaried, or contract. Eliminate costly payroll errors across multiple clients, locations, and multi-state tax jurisdictions.
Keep payroll data safe for hundreds of temp and contract workers with enterprise-grade encryption, role-based access controls, and SOC 2 certified infrastructure trusted by staffing agencies worldwide.
Process payroll for hundreds of temp and contract workers in minutes, not hours. Automate timesheets, wage calculations, and direct deposits so your staffing agency can focus on placing more candidates.
Replace manual timesheets, paper contracts, and physical payslips with a fully digital payroll workflow. Onboard new temp workers faster and maintain clean records for every staffing client all in one place.
Cut payroll processing costs by up to 40% with automation built for high-volume staffing operations. Fewer errors means fewer penalties, fewer corrections, and more profit per placement for your agency.
Manage payroll for multiple staffing clients from a single dashboard. Assign workers to specific clients, track billable hours separately, and process payroll for each account without any overlap or confusion.
Automatically calculate correct wages for every worker type hourly temp workers, salaried contractors, and W-2 employees. Integrates timesheets, overtime, shift differentials, and bonuses to ensure zero-error payroll processing across all your staffing clients.
Handle complex deductions specific to staffing payroll including federal and state tax withholdings, garnishments, union dues, benefits deductions, and workers' compensation. Stay compliant across every state your temp workers are placed in.
Generate detailed, compliant payslips for every temp worker, contractor, and full-time employee across all pay cycles weekly, bi-weekly, or monthly. Each payslip includes a clear breakdown of gross pay, deductions, reimbursements, and net earnings for complete transparency.
Process bulk direct deposits for hundreds of temp workers, contractors, and W-2 employees in a single click. WebHR ensures every worker regardless of location or client assignment receives their paycheck on time, every pay cycle, directly into their bank account.
Pay your staffing workforce across multiple states and countries without compliance headaches. WebHR automatically applies the correct tax rates, deduction rules, and payment regulations for each worker's location keeping your agency fully compliant while processing payroll at scale.
Support every payment preference across your entire staffing workforce direct bank transfers, digital wallets, prepaid payroll cards, and same-day ACH payments. Give temp workers and contractors the payment flexibility they expect while your agency maintains full control and audit trail.
Run payroll on the go with WebHR’s mobile app for Android & iOS. Simple, secure, and hassle-free payroll processing wherever you are.
Configure payroll for your entire staffing operation whether you place workers locally or across multiple countries. Set up client-wise payroll accounts, define pay schedules (weekly, bi-weekly, monthly), and manage multi-currency payroll from a single centralized system built for global staffing agencies.
Create separate payroll structures for every worker classification in your staffing roster W-2 employees, 1099 independent contractors, hourly temp workers, and salaried placements. Scale your payroll operations effortlessly as your staffing agency grows from 50 to 5,000+ workers without any system limitations.
Stay fully compliant with staffing-specific employment laws including FLSA overtime rules, ACA health coverage requirements, and state-level wage and hour regulations. WebHR automatically updates tax tables and compliance rules so your staffing agency is never caught off-guard by regulatory changes across every state and country you operate in.
Maintain detailed profiles for every worker in your staffing roster including banking details, tax forms (W-4, W-9, I-9), contract type, client assignments, placement history, and certifications. One centralized database for your entire temp, contract, and permanent workforce accessible anytime, anywhere.
Track and manage complex pay structures for every worker type in your staffing agency hourly rates, overtime pay, shift differentials, contractor day rates, and performance bonuses. Automatically apply client-specific bill rates and worker pay rates to eliminate manual calculation errors across your entire workforce.
Give your recruiters, payroll managers, and HR team instant access to complete worker records from active placements and contract expiration dates to compliance status and payment history. Filter, search, and export workforce data by client, location, or worker type in seconds no more digging through spreadsheets.
Join 2,000+ staffing agencies worldwide that trust WebHR to process payroll for thousands of temp workers, contractors, and W-2 employees every pay cycle. Cut payroll processing time by up to 80%, eliminate compliance errors, and scale your staffing operations without adding more HR headcount.
Generate comprehensive payroll reports tailored for staffing operations including client-wise payroll summaries, contractor payment reports, W-2 and 1099 tax reports, multi-location expense breakdowns, and worker compensation analysis. Export any report in PDF, Excel, or CSV format for client billing and compliance audits.
Track critical staffing payroll trends across your entire workforce monitor overtime spikes, identify high-cost placements, analyze contractor vs W-2 employee cost differences, and forecast upcoming payroll expenses by client or location. Make data-driven decisions that improve your staffing agency's profitability with every pay cycle.
Monitor your entire staffing payroll operation from one powerful dashboard track active worker headcount, pending payroll approvals, client billing status, tax liability summaries, and compliance deadlines in real time. Give your payroll managers and staffing directors instant visibility into every aspect of workforce pay without switching between multiple systems.
Automatically calculate and withhold the correct federal, state, and local taxes for every worker in your staffing roster including FICA (Social Security & Medicare), FUTA, SUTA, and state income tax across all jurisdictions. Whether you're paying W-2 temp workers or 1099 independent contractors, WebHR ensures every paycheck is tax-accurate from day one eliminating costly penalties and manual tax errors.
Stay ahead of ever-changing staffing industry regulations with automatic updates to federal and state tax tables, minimum wage laws, overtime rules under FLSA, ACA reporting requirements, and state-specific employment laws. WebHR compliance engine monitors regulatory changes across all 50 states so your staffing agency never faces unexpected penalties due to outdated tax rules.
Securely store and manage complete tax records for every temp worker, contractor, and permanent placement in your staffing agency including W-2s, 1099-NECs, I-9 verification records, and multi-state tax filings. Instantly retrieve any worker's tax history for IRS audits, state compliance checks, or client billing reconciliations with a complete, tamper-proof audit trail that protects your agency from liability.
Integrated Scheduler - Leaves- Payroll: this has been the biggest concern at our organization as they were independent systems before implementing WebHR. but this integrated solution makes life easy at workforce management and payroll generation.
Franklin C.
Kanad Hospital
WebHR is purpose-built payroll software for staffing companies, offering automated payroll processing for temp workers, contractors, and W-2 employees across multiple clients and locations. Unlike generic payroll tools, WebHR handles high-volume staffing payroll with built-in multi-state tax compliance, bulk direct deposits, client-wise payroll management, and automated W-2 and 1099 generation making it the top choice for staffing agencies of all sizes.
Payroll software for staffing agencies like WebHR automatically calculates wages for every worker type hourly temp workers, salaried contractors, and independent 1099 contractors. It integrates timesheet data, applies correct overtime rules under FLSA, calculates multi-state tax withholdings, and processes bulk direct deposits for hundreds of workers simultaneously all in a single pay run.
Yes. WebHR allows staffing agencies to manage separate payroll accounts for each client from one centralized dashboard. You can assign workers to specific clients, track billable hours per account, apply client-specific pay rates, and generate client-wise payroll reports without any data overlap or manual reconciliation.
WebHR offers flexible pricing plans designed for staffing agencies of all sizes from small independent agencies to large enterprise staffing firms. Pricing is based on the number of active workers and features required. You can start with a free trial to experience the full platform before committing to a plan. Contact our team for a custom quote tailored to your staffing operation.
Yes. WebHR automatically manages multi-state payroll tax compliance for staffing companies operating across multiple states. The system calculates correct federal, state, and local tax withholdings for each worker based on their work location including FICA, FUTA, SUTA, and state income taxes. Tax tables are updated automatically to reflect the latest regulatory changes across all 50 states.
Staffing companies require payroll features that go beyond standard payroll software. The most critical features include: multi-client payroll management, automated W-2 and 1099 generation, multi-state tax compliance, bulk direct deposit processing, timesheet integration, shift differential calculations, workers' compensation tracking, and real-time payroll reporting. WebHR includes all of these features in one platform specifically designed for staffing agency payroll needs.
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