WebHR is a multi-user role base system that lets you easily manage accessibility for your employees based on your company’s requirements. You can design as many role templates as possible like Employee Self Service (ESS), Manager Self Service (MSS), and Admin roles, and based on these roles, the system will assign access to the employees.

Managing employee documents is not an easy task, but with the help of WebHR, you can easily manage your employees and company’s documents.

WebHR contains a very detailed and extensive reporting module to provide ideal output for each entry input in the system, you don’t need to gather around the data to make company decisions or financial decisions, as with the help of WebHR comprehensive reports it will make it easy for you to analyze HR data and make the strategic decision. Each report that is generated from WebHR can be emailed or exported which allows you to share useful information with relevant stakeholders.

WebHR is a user-friendly software it gives you ease to customize the language of your WebHR account based on your native understanding.

What is more one can ask for is to have the HR process within the reach of their mobile, Yes! WebHR offers the most advanced Mobile App. Apply the leave application on the go, mark attendance or geographical attendance directly from mobile, and perform many more tasks like performance evaluation, and surveys from our app. Our WebHR mobile application is available on both Android and iOS.

Socially connect with all your colleagues through WebHR. The social platform enables important announcements and employee instant recognition. It also lets you share your thoughts on social networks like LinkedIn and Facebook.

Design your organizational structure in the system to be assigned to employees like company, location, and departments. Manage structure/company-specific policies. Also, you can keep track of what changes are being made within the system with the help of system logs.

Once the employee is onboarded or leaving the company all tasks associated with the employee can be handled within WebHR. In WebHR you can manage major HR tasks such as Employee Profile Management, Assignments, Complaints, Travels, Transfers, Promotions, Resignations, Employee Exits, etc. Everything can be managed here. Also, manage disciplinary violations and issue warnings easily through WebHR. It allows organizations to automate almost all aspects of human resource management, with the twin benefits of reducing the workload of the HR department as well as increasing efficiency by standardizing HR processes.

Stay updated on real-time information regarding the attendance stats of the employees. Easily check who is on leave, and what is the sign-in and out trend. Not only this, but you can also define country-specific leave policies as per prevailing labor laws. WebHR has more than 15+ methods of attendance so you can choose which method is best for your company.

The Most Intuitive HR System That Works Hard, So You Do Not Have To! Either its company structural dynamics or employees and their absenteeism management, WebHR has a solution for all of them. In fact, WebHR can be used to simplify the daily tasks involved in the HR Department.

Core HR 

Employees time tracking in the most advanced way possible

Employees can track time anywhere using an Android or iOS mobile phone, computer, tablet, or any device by the clock in and out. Administration and Management can see who is working, where and on what projects. All of this is done in real-time. Our Time & Attendance data can be seamlessly integrated with QuickBooks, Sage, Paychex, ADP, Xero, and more... Our Timesheet modules allow employees to easily take Lunch Breaks, Additional Breaks, and more. You can now dynamically control unforeseen compliance threats.

WebHR Time Clock is a built-in attendance link through which the employee can mark attendance and you can have different link for each of your office location. To avoid buddy punching you can capture a picture too at the time of marking the attendance of an employee

Easily import the attendance data in system through our bulk data import option.

Use vibrant reports to keep an audit trail of your calendar, time tables and budgets with real timesheet costs, sales operations, and other employee variables to keep your company on the high-speed path. WebHR's comprehensive and extensive reporting format allows you to get data intelligence as never experienced before.

One of the major challenges for HR departments is to get the attendance figures right and analyzed. Keeping track of every employee signing in and signing out has always been a major headache, be it a small/medium or even a large organization. In order to solve this issue, many organizations deploy a stand-alone hardware-based time tracking system, which works perfectly fine, but in the end, its someone's job to collect the data from attendance hardware and manually sort out the number of hours an employee spends in the office, a task that may take several hours of manual work, depending upon the number of employees.

WebHR solves this problem by providing multiple attendance methods.

Have a seamless and analyzed attendance through WebHR.

WebHR mobile app allows you to clock in wherever you are seamlessly with your Android or iOS device. Clock In, Clock Out, Lunch Break In and Out, Approve Hours, and more with just a few taps. Mobile Attendance captures GPS location (Latitude and Longitude) from the location they are clocking in from. The app allows Geo-Fence-based attendance, so employees can only clock in when they are within the station radius, let's say 100 meters radius of the office location. Mobile attendance also allows employees to optionally take photos of the location where they are clocking in from. Now you know exactly when and where the attendance is being marked. It is easier to keep track of the employees and stay coordinated with your teams, no matter where they are.

We offer easy integration with Biometrics devices of ZK Techo and Anviz for fetching the attendance and keeping the data integrity as biometrics is considered most reliable method to mark authentic attendance.

Experience the most advanced way of marking attendance from the ease of your mobile and the best thing is that it is authentic as it restricts employees to mark attendance if they are within the office location. Mobile Attendance captures GPS location (Latitude and Longitude). Now you know exactly, when and where the attendance is being marked. It is easier to keep track of the employees and stay coordinated with your teams, no matter where they are.

For ensuring that the employee marked attendance from office we provide another authentic way to ensure it from your office internet static IP.

WebHR offers a physical time clock for you. Hook it up on an iPad or an Android Tablet and place it either in the reception area, building entrance, or a corner, to make it easy for your employees to clock in and out. Time Clock kiosks can allow clocking in for different projects or from different locations. Time Clock kiosks can take a photo of the person clocking in, so HR can do a random audit to avoid buddy punching.

Irrespective of any restriction if you want the employee to sign in and out from system you can easily manage that through our Dashboard widget.

WebHR provides the Easiest, Most Flexible, Most Advanced Time and Attendance Solution! 

Time and Attendance

Applicant Tracking System (ATS) to streamline your hiring process

Our aim is to help you keep all those candidates’ details neat and tidy throughout the hiring journey, so you can zero in on the perfect fit. With all the info in one central spot, everyone stays in the loop. Plus, with auto-notifications and our handy messenger, you'll stay connected and chat, whether you're browsing the web or out and about.

WebHR makes hiring very easy by linking up with your company's jobs portal and popular recruitment sites like Indeed, Glassdoor, and ZipRecruiter. When candidates apply, their applications and resumes pop right into your Recruitment module— effortless! You can check out applications, shortlist peeps, interview them, chat with them, and hire them based on their scores. Say goodbye to all that pesky paperwork and data entry, cause now you've got a one-stop platform to safely stash and track all those records.

The recruitment module of WebHR allows HR teams to create and post job openings and share them across various platforms, including company websites, job boards, and social media. It simplifies the process of reaching a wide pool of candidates by automating job postings and distributing vacancies across multiple channels. Integrated candidate sourcing tools enable recruiters to search resume databases, professional networks, and external platforms, accelerating the identification of potential candidates.

After getting hired, your new employees can jump right into self-onboarding, saving your company loads of time and effort. They can keep their records fresh, upload docs, and make sure all their info is up to date. Once they're in the system, employees can ask for PTO and stuff, and score approvals with just a few taps. WebHR's Recruitment module is a sweet integrated solution that chats with your WebHR Employee module, keeping all employee data safe and sound.

Managing interviews can be time-consuming or a complex task, especially when multiple interviewers and candidates are involved. The recruitment module simplifies interview scheduling and management by providing automated interview coordination and sending interview invitations, the candidates will receive the interview invite and details for the candidate portal.

Data-driven insights play a crucial role in optimizing recruitment strategies. The recruitment module generates comprehensive reports and analytics on key recruitment metrics, such as time-to-fill, cost-per-hire, and source effectiveness. These insights enable HR teams to identify bottlenecks, assess the efficiency of recruitment channels, and make data-informed decisions to continuously improve the hiring process. From interviews to hiring, just schedule a free demo and check it out! WebHR provides you with more than 175 ready-to-go, exportable reports, so you'll always make smart HR recruitment choices at every stage.

WebHR's Recruitment Module is like a magic wand for employers, bringing you a user-friendly, tailor-made applicant tracking system that snags the ideal hire for your biz. From job requests to posts on your site's careers page, candidates can apply, whip up a login on the Careers Portal, and finish their profile. WebHR auto-syncs the details, making the whole thing an easy victory. It handles everything from shortlisting and setting up interviews to sizing up and hiring peeps. And, you can even make evaluation standards for each job and can send candidate tests right there in the system. It's your all-in-one hiring hangout!

Recruitment (ATS)

Salary &amp; compensation made easy for everyone

In WebHR, once you've set up your data, the payroll module crunches the numbers for you – from taxes and claims to benefit and leaves. Relax knowing every update gets auto calculated! Employees can check their payroll info anytime, and you'll have a dedicated account manager and support team to help you through the payroll process.

Setting up your payment schedule is super simple. Set up direct deposit, print paychecks, or pay employees manually. Run your payroll smoothly and in an organized way. Once the payroll’s done, employees get an email with their pay slip details. Employees can always access their payroll info, so HR can focus on other stuff instead of answering questions.

Save time and headaches with a payroll system that does the work for you. Streamline your payroll setup in no time with WebHR. Achieve admin efficiency, better data access, and improved payment accuracy with our payroll system. There are loads of options in the payroll setup, from daily payment methods, allowances, auto deductions, auto additions, and taxes – set them up to match your company policy.

We know managing employee salaries and taxes is tough, but with WebHR, just do a one-time setup and watch employee salary taxes get auto calculated (if your country's taxes are configured in WebHR).

You can generate comprehensive reports and analytics related to employee compensation, tax summaries, payroll expenses, and other financial aspects. These reports provide valuable insights into payroll trends and cost analysis. HR teams can leverage this data to make informed decisions and optimize payroll processes.

Managing complex tax calculations can be hard, but our payroll module simplifies the tax calculation by automatically withholding the appropriate amounts from employee paychecks based on applicable country-specific tax laws and regulations.

Nail your payroll with your payroll calendar. Worried about all those troublesome tax calculations and employee payroll stuff that takes ages? Chill out! WebHR's got your back with payroll automation. Set up your payroll once, define salaries, and voila! One-click pay slips for your peeps on a pay period basis. WebHR's have global payroll for over 100 countries.

Payroll Module

360 Degrees Employees Appraisals &amp; Evaluations

With WebHR, you can whip up performance evaluation templates, packed with objectives, KPIs, competencies, and more. Create an amazing appraisal form that works for you! Employees or managers can write KPIs, and once they're finalized, they're ready for evaluation. Automate the whole process by having employees and managers write objectives and KPIs, and then auto-route them for self, manager, peer, and final reviewer assessments. Design your performance review using objectives, KPIs, weightage, personal development, and competency indicators to suit your needs.

The dashboard displays the review process and status updates of every employee. Other tabs allow you to view the status of all the reviews generated within the system. This module allows you to run reports on the reviews completed by your employees to ensure the efficiency of performance reviews assignment and completion.

Need special reviews to catch performance issues before they blow up? No problem! The Performance module lets you design and assign extra reviews whenever you need them.

Our reporting system gives you the tools to look up your employees' performance, keep them engaged, and make them feel valued. Automated reminders and notifications mean evaluations and reviews are always done on time, keeping you ahead of the game. Why do you need a Performance Module? Ask yourself: Do you want to boost employee performance and productivity? Align employee goals with your company's vision and strategy. Give feedback and recognition, helping your team grow. If so, WebHR's got your back with its all-in-one Performance module.

Track Your Employees Performance with 360 Degree Performance Module

 Performance

Administer and Monitor your Employee Benefits

The Benefits module accommodates an extensive array of benefits plans, including health, dental, and life insurance, among others. WebHR provides a centralized location to add and manage plan details and coverage information, simplifying benefits plan oversight.

Our module is a self-service benefits administration tool, allowing for efficient benefits plan management. It enables employees to easily compare, select, and enroll in their preferred benefits plans, saving you precious time and resources

Our module simplifies the process of enrolling employees in benefits plans within specific periods. Set up enrollment periods and deadlines easily, ensuring organized and transparent management of enrollment records. Moreover, WebHR also supports open enrollment periods, granting employees the freedom to review and update their enrollment information.

WebHR's Benefits module enhances claims management by allowing employees to submit and track their benefits claims within the system. You can monitor claim statuses, ensuring timely claim reimbursements. Define workflows and notifications for each claim type, boosting efficiency and streamlining the claims process.

As a unified platform, WebHR ensures that any changes sync automatically across the system, guaranteeing up-to-date and accurate data. Generate critical reports, from benefits claims to employee enrollment, with just a few clicks.

WebHR's Benefits Management and Administration: Comprehensive Coverage for Your Workforce The WebHR Benefits Module empowers businesses to effectively manage benefits plans and claims, enhancing the employee experience and promoting their well-being. With this module, you can effortlessly create benefits plans and enable employee self-enrollment while accessing comprehensive reports on all benefit plans, enrollments, and claims.

 Benefits

eSign all necessary paperwork, compliance and other documents

With WebHR eSignature, you can upload your company-specific documents, you can send them to your employees for digital signature in seconds and track their progress until completion.

The WebHR eSignature module lets you sign documents electronically from anywhere any time, by using any device with an internet connection. This eliminates the need for in-person meetings or mailing the documents. Additionally, it is typically more secure than traditional signing methods because it uses encryption and authentication protocols to ensure the integrity of signed documents. This helps to prevent fraud, unauthorized alterations, and document tampering.

Employees are automatically notified once a document has been sent for digital signature. Every time you log in to WebHR, you will get an alert that you have outstanding forms or papers to sign. From W-4 to I-9, WebHR’s eSignature tool can handle all your administrative paperwork. Comprehensive reports within the module provide timely information briefly so that you are always on track and ahead of your deadlines. Signed document reports determine which documents are complete and which are still pending, so you can prevent compliance bottlenecks and keep your administration procedures moving along.

Every document signed by an employee using our eSignature module is automatically stored in the dashboard and can also be stored under the employee’s documents folder within their file. Employees will always have access to their signed documents through their account without the need to disrupt the HR administration department.

Easily Create and Insert Your Electronic Signature Wherever It’s Virtually Needed! eSiganture module of WebHR lets employees create an electronic signature, through which important documents can be sent and signed on the go. Any important document, offer, or promotion letter can be sent to employees, managers, or supervisors to get e-signed from anywhere. Not only this but most WebHR submodule records can be sent to be eSigned from the Relevant Authorities.

 E-Signature

Seamless onboarding with all necessary initial steps

WebHR's onboarding system makes the employee enrollment process straightforward and efficient. New hires follow a smart wizard that prompts them through all steps, helping them populate the information that is securely stored. This streamlined procedure is convenient for both employees and employers, culminating in administrators approving and archiving the data

The WebHR’s onboarding module simplifies the paperwork process by automating the creation and distribution of critical documents, like employment contracts and tax forms. This automation reduces manual errors, saves time, and streamlines the HR team's administrative tasks, enabling new employees to complete necessary paperwork digitally.

The Onboarding module enables a structured onboarding experience by providing orientation materials, training resources, and company policies. New hires can easily navigate through these resources, acclimatizing themselves with the organization's culture and values. This HR software also allows managers to monitor the progress of new hires, ensuring that they receive necessary guidance. The module also facilitates the creation of task assignments and checklists, which include activities like obtaining security access and setting up email accounts. Automated reminders help both HR and new employees stay on track, ensuring a seamless onboarding experience. 

This module offers a comprehensive solution to streamline the employee transition process. By automating administrative tasks, facilitating knowledge transfer, and enhancing employee experiences, the module contributes to increased efficiency, improved engagement, and compliance adherence. This technological embrace empowers HR teams to focus on strategic initiatives while fostering a positive experience for employees at every stage of their journey.

Streamlined Solution for New Hire Integration.In the realm of talent management, efficient onboarding, and offboarding procedures are paramount. They ensure seamless transitions for incoming and outgoing employees. WebHR presents an innovative onboarding solution that simplifies your recruitment process, facilitating tasks like creating checklists, sending notifications, and building employee profiles.

Onboarding Module

A Comprehensive Shift Planner for Employees Who are Not on Regular Schedulesay

The Scheduler module facilitates real-time modifications to employee schedules. Changes including shift swaps, time-off requests, or shift cancellations are promptly updated across the system, ensuring that all employees have the most current schedule information, thus eliminating confusion and enhancing communication efficiency. 

The module facilitates instant viewing of team availability and effortless planning of shift schedules, assigned stations, and projects. Employees have the flexibility to view, accept, or edit their schedules anytime, anywhere. You can create, modify existing shifts, and notify employees when a new schedule is posted, all with simple drag-and-drop functionality. Real-time monitoring of employee activities allows for efficient oversight of the workforce.

The Scheduler module's main screen displays a weekly calendar where users can add, copy, or import shifts, as well as approve schedules. Employees can conveniently mark their availability, while employers can create open shifts for self-scheduling as availability arises. 

 This module allows you to generate multiple schedule reports which can be printed, emailed, exported, or saved as needed, like other reports within the system.

The Scheduler module includes a self-service feature, enabling employees to view their schedules, request time off, or swap shifts at their convenience. This level of control promotes employee satisfaction and engagement. Additionally, mobile access offers the flexibility to view schedules on the go, thereby eliminating communication hurdles.

The Scheduler module allows the addition of open shifts, providing employees the freedom to choose shifts based on their preference and availability. This leads to a fair distribution of shifts, fostering a positive work environment, enhancing employee satisfaction, and reducing turnover rates. Mobile access and self-service features provide employees with autonomy and flexibility in managing their schedules.

A Complete Shift Planner for Flexible Work Schedules. WebHR's Scheduler module is an all-encompassing shift planner designed specifically for employees with variable work schedules. This feature enables the creation, management, and optimization of employee schedules, transforming the demanding task of workforce scheduling into a simplified process. By optimizing workforce management, the Scheduler module enhances operational efficiency and boosts employee satisfaction.

 Scheduler

Effectively Plan and Manage your Company and Employees (SMART) Goals

Our Goals module facilitates strategic tracking of objectives, illustrating the anticipated outcomes your company wishes to realize from its employees. Businesses flourish when they're guided by well-defined goals. They not only provide a clear lens into an individual's progress but also present a comprehensive view of the performance of each location, department, and division, painting a complete picture of company-wide performance.

The Goals module offers an excellent platform to establish organizational objectives and delegate them to employees. This ensures that everyone's personal goals dovetail with the strategic intentions of the organization, promoting clear comprehension of priorities, enhancing focus, and instilling a sense of purpose among employees. 

Our Goals module enables comment and feedback functionality, allowing employees to contribute insights, share ideas, and support their colleagues' goals. This feature cultivates collaboration, nurtures a culture of constant improvement, and encourages employees to seek and offer invaluable feedback.

The Goals module forms an integral link with WebHR's Performance module, ensuring a seamless relationship between the accomplishments of set goals and performance appraisals. This interconnected functionality aids in evaluating and quantifying the influence of successful goal attainment on the broader framework of organizational performance. 

The Goals module of WebHR ingeniously incorporates the SMART goal framework - an acronym representing Specific, Measurable, Achievable, Relevant, and Time-bound. This model provides an invaluable guide to you and HR managers in establishing objectives that are explicit, assessable, attainable, pertinent to the individual's role, and constricted by a deadline. By following this SMART approach, the module guarantees that set goals are substantial and within the realm of achievement.

Every successful organization understands the significant importance of Goals. They serve as a guiding light, harmonizing individual employees’ objectives with the company’s larger mission. The Goals module is instrumental in setting, tracking, and overseeing targets at both personal and group levels. By encouraging a culture grounded in responsibility, collaboration, and the pursuit of excellence, the WebHR Goals module propels a cooperative and clear interaction around organizational and team objectives. It provides an avenue for employees to formulate, disseminate, follow, and achieve their goals efficiently

 Goals

Eliminate Your Paperwork by Automating all Your HR and Non-HR Forms

In the forms module, you can define the logics that enables forms to dynamically adjust based on the previous response, these conditions will allow the display or hide the specific questions based on employee input making the form more personalized and relevant. The form module ensures that employees see questions applicable to their situation at the time of filling out the form.

The Forms module offers a range of customizable templates that you can use to create different types of forms and add conditionals/logic as per your requirements. You can create multiple form templates based on specific requirements, including employee recruitment forms, performance appraisal forms, disciplinary forms, and more. The ability to customize forms ensures that organizations can capture relevant data and align it with their unique processes.

The forms module of WebHR gives employees the feasibility to upload the relevant or supporting documents at the time of filling out the form. By enabling document upload, the form module consolidates all necessary information in one place, simplifying form completion and documentation.

WebHR provides you with the ease to send reminders and notifications for pending forms that are approaching the deadline. This reminder helps you to ensure that employees submit their forms in a timely manner, this minizines the risk of missing the deadline and improves overall efficiency..

WebHR provides you with the ease to send reminders and notifications for pending forms that are approaching the deadline. This reminder helps you to ensure that employees submit their forms in a timely manner, this minizines the risk of missing the deadline and improves overall efficiency.

The Forms module allows you to create or upload forms and send them to individuals outside the company, such as vendors, clients, etc. Within the Forms module, you can view, print, delete, and edit any form. You can email the forms as well as export them in various formats. You can set up approval processes for the forms completed by the employees. You can save the forms in the employees’ documents and give employees access to their forms.

WebHR forms module enables you to create digital forms within the system, this eliminates the need for paper-based forms. Once you have created the forms template you can send those forms within the system or via email. This module accelerates the form distribution process, reduces paperwork, and ensures a consistent and standardized approach to data collection.

WebHR offers a hassle-free system for you to manage the forms that are being managed on your desktop. WebHR forms module provides a convenient and efficient way for employees to fill out company forms electronically. It simplifies the process of collecting and managing data, reduces administrative tasks, and ensures data accuracy and compliance. With the help of the Forms module, you can streamline the employee form data collection process, enhance employee experience, and maintain accurate and secure employee documentation.

 Forms

Easily Design and Assign Any Company Specific Employee Survey 

With WebHR, you now have a powerful tool at your disposal to receive more feedback from your workforce. Our surveys provide the management with a comprehensive perspective of employees' sentiments about various aspects such as working conditions, leadership impact, motivation, and more, aspects that may not surface through regular communication channels. Properly executed, these surveys c

Within the system, you have the flexibility to design various survey forms that align with your organization's unique requirements. Our Survey module offers a plethora of question types including star ratings, multiple choices, open-ended questions, and ratio ratings, equipping you to create comprehensive surveys that capture meaningful and actionable employee feedback.

To foster a climate of trust and encourage candid feedback, our Survey module gives employees the option to submit their responses anonymously. This ensures that their insights are shared freely, without fear of retaliation, while you can gather and analyze honest feedback, thereby strengthening the organization's culture of trust and openness.

Our module allows you to send surveys within the system itself. While dispatching the survey, you have the option to select your target audience, from specific employee groups to entire departments or stations.

WebHR's Survey module provides real-time data capture, enabling you instant access to survey results. You can monitor response rates and generate insightful reports complete with graphical and tabular representations. This immediate access to feedback promotes proactive decision-making and prompt actions.

Feedback propels growth; in every organization, an effective survey can be the keystone to unlocking that growth. The Survey Module of WebHR serves as your tool to gather, interpret, and act on valuable employee feedback. It provides you with a platform to seamlessly create and manage surveys, enabling you to collect precious insights, gauge employee engagement, and make informed decisions to enhance the working environment.

 Surveys

Interface with Biometrics devices for the most accurate Time & Attendance

WebHR's Biometrics module lets you integrate your biometric gadgets into your WebHR account for accurate and safe time and attendance management. Biometric devices check employees' identity using unique biological features like fingerprints, facial recognition, voice patterns, or iris recognition. This way, you can stop buddy punches and pay employees only for the time they work.

 To use the Biometrics module in WebHR, follow these steps:

Biometrics attendance stops buddy punching and ditches paper-based monitoring. WebHR's Biometrics module lets you integrate your biometric gadgets into your WebHR account for accurate and safe time and attendance management. Biometric devices check employees' identity using unique biological features like fingerprints, facial recognition, voice patterns, or iris recognition. This way, you can stop buddy punches and pay employees only for the time they work. 

 Biometrics

A Complete Learning Management System for All Your Training Needs 

The Training module enables you to conduct comprehensive training needs assessment of employees. From this, you can identify skill gaps, evaluate employee competencies, and determine the training requirements of an individual, team, or organizational level. This module helps you to ensure that training programs are aligned with specific development needs, maximizing the effectiveness of training initiatives.

WebHR Training module offers you a centralized course catalog where you can store and manage training materials, course descriptions/details, learning resources, and course tests. This simplifies the process of accessing and distributing the training material to the employees.

The WebHR training module makes it easy for you to evaluate employee learning outcomes and gather feedback on the training programs. You can create a quiz for individual training records, send feedback forms to assess knowledge retention, gather insights, and identify the gaps for improvement in training initiatives.

The Training module allows you to access training information and generate the necessary reports to determine your training needs and the training development needed to help your employees and the company accomplish their goals and objectives. These analytics help assess the effectiveness of training programs, identify skill gaps, and make data-driven decisions for future training initiatives.

You can easily track the employee training progress, such as monitoring the training completion status, checking the course test results, etc. This allows you to identify which employee is performing well, track skill development, and make informed decisions about promotions and career paths.

The training module of WebHR helps to streamline and enhance employee training and development processes within an organization, with a powerful and intuitive training designer and you will have the ability to assign training to your employees, you can track your employee’s personal development, generate training completion certificates, and run comprehensive reports to help you accomplish your company’s vision, mission, and goals.

 Trainings

Organize and Track all Your Events and Activities with the Organization Calendar

With the capability to integrate with Outlook and Gmail, the WebHR calendar keeps your schedules aligned across platforms. This allows for all highlights and updates to be visible on your preferred platforms. Also, you can personalize calendar access in WebHR, tailoring visibility to suit your organizational structure whether by department or team.

The Calendar module of WebHR facilitates you to do the planning and coordination of company-wide events and meetings. You or your HR professionals can create events and meetings. This ensures that employees know important company events, such as town hall meetings, training sessions, team-building activities, etc.

Planning upcoming events is a breeze with our calendar module. Simply input your event details, and it will appear on your calendar. This visual representation allows you to manage your schedule effectively, ensuring there are no conflicts or overlaps. Furthermore, you can monitor employee meeting records, providing a clear insight into each employee's meeting schedule. Say goodbye to scheduling chaos and embrace the ease of WebHR's calendar module.

WebHR calendar module allows you to see multiple calendar views such as organization calendar, team calendar, departments calendar, etc. The calendar module gives you the flexibility to switch between monthly, weekly, and daily views to visualize events and schedules in a way that suits you, this enhances the user experience and enables efficient planning and scheduling.

 Calendar

Create and Generate as Many HR Letters as Needed for Your Employees

With the WebHR HR Letter Module, you can craft HR letter templates that reflect your organization's specific needs, from offer letters to employment contracts, to promotion letters. The module also allows for the inclusion of custom variables, enabling you to personalize each letter according to the specific employee. This customization aligns with your organization's values and enhances the individual employee's experience.

HR letter automatically populates the letter with relevant employee data such as employee name, address, job title, employee email address, etc. This eliminates manual data entry and reduces the risk of errors and inconsistencies between HR letters and employee data, with this the HR Letter are personalized and tailored for individual employees, which enhance the employee experience.

Within the HR Letter Module, you can establish unique approval workflows for each HR letter template. This feature allows you to efficiently track letters sent to employees, ensuring a smooth and efficient approval process.

WebHR HR letter module offers a centralized repository for storing the HR letter records and documents. You can easily access and view the past letters, making it convenient for you to check the previous records. This eliminates the need for physical documentation storage and reduces the risk of misplacing or losing important HR letters.

The HR Letter Module provides a platform for designing and distributing various types of HR letters within an organization, such as offer letters, promotion letters, or employee contracts. By facilitating the efficient creation and sharing of these crucial documents, our HR Letter Module significantly streamlines HR operations, reducing errors and enhancing the overall employee experience.

 HR Letters

Manage & Track “On-The-Go” Employees Using Real Time Tracking & GPS Location

The Employee Location Tracking module provides real-time visibility into the whereabouts of employees. It utilizes GPS technology to accurately track and monitor employee locations, both in the office premises and in the field. HR professionals can view employee locations on a centralized dashboard, enabling better resource allocation, task assignment, and emergency response management.

The eTrack module allows u to define virtual boundaries on specific locations us as a work zone, restricted areas, and customer locations. When an employee enters or exits the defined boundaries, the system will send notifications or alerts, this enhances the security measures for your employee as you can track in which location the employee has entered.

The eTrack module of WebHR offers reporting and analytics capabilities for you to generate reports on employee locations, travel distances, and productivity metrics. These insights facilitate data-driven decision-making and support resource planning and optimization.

Manage & Track “On-The-Go” Employees Using Real Time Tracking & GPS Location. WebHR eTrack module is very efficient for your company as it enhances workforce visibility, optimizes operational efficiency, and promotes employee safety within an organization by utilizing advanced technology such as GPS and geofencing to track and monitor employees’ real-time location.  

eTrack

A Central Platform for Managing and Tracking Your Company Visits and Visitors

WebHR visitor’s module provides you with a user-friendly interface for you to register visitors’ records, by adding the visitor’s personal information such as name, contact information, etc. Once registered they can check in and out from the kiosk. This streamlines the process and minimizes the manual paperwork, reduces wait time, and enhances the overall visitor experience.

The Visitors module provides analytics and reporting capabilities for you to generate reports on visitor lists, and visitors visit reports. These insights help you to analyze visitor patterns, optimize resource allocation, and make data-driven decisions to improve visitor management processes.

The visitor’s module is a central platform for managing and tracking your company visits and visitors. It eliminates all your paperwork by automating any HR forms or sign-in sheets that you need to use to track your visitor’s check-in and check-out; it simplifies and strengthens the visitor’s management process within the organization. The Visitor module helps you to efficiently handle visitor registration and access control and a seamless visitors experience.

Visitors

Your One-Stop Shop for Your Company Assets Management and Tracking

The assets module allows you to maintain a comprehensive inventory of the organizational assets that includes the details such as asset type, serial number, Asset amount, vendor name, asset quantity, etc. This information helps you to easily track the visibility of all assets, furthermore, this minimizes the risk of loss, theft, or misplaced.

The assets module of WebHR helps you to manage the asset check-out and check-in process, Employees can check out the assets that they require and once the request is made the records will be for your approval from the respective authority. Once the asset is checked out the system automatically updates the asset’s quantity status

The assets lost and found module will your employee to report lost assets within the system, at the time of reporting the lost assets they can mention the detail of the asset such as asset description, date of loss, any relevant notes, add a picture/ attachment, etc. furthermore it allows you to record and update the status of recovered assets, such as whether it has been returned to the owner. The assets module ensures transparency and accountability in the asset’s recovery process.

Your One-Stop Shop for Your Company Assets Management and Tracking, the assets module enables you to manage your physical assets such as equipment, tools, and technology devices. This makes it easy for you to track, allocate and maintain organization assets, additionally, it streamlines asset management processes and ensures optimal utilization of resources. Furthermore, you can also manage the lost and misplaced assets within the organization which helps you to track lost assets and streamline the recovery process and ensure effective management of organization resources.

Assets

The Employees module provides a centralized repository for storing and managing employee profiles. You can easily access and update employee information, including personal details, contact information, and more. This reduces administrative effort by eliminating the need for manual record-keeping also it ensures data accuracy.

The Employees module facilitates streamlined onboarding and offboarding processes. This makes it easy for you to create standardized onboarding checklists, automate the provisioning of employee accounts and access to company resources, and track the progress of new hires. Similarly, when an employee leaves the organization, you or HR teams can efficiently manage offboarding tasks, such as revoking access privileges, conducting exit interviews, and processing final payments.

You can define the user roles and permission within WebHR, this ensures that different users have appropriate access levels based on their roles and responsibilities. You being the system admin can assign specific permissions to HR professionals, managers, and employees, ensuring data security and maintaining confidentiality.

Managing employee travel and travel expenses can be tough, with WebHR you can streamline the management of employee travel and related expenses. It simplifies the process of requesting, approving, and tracking travel arrangements while ensuring compliance with organizational policies.  Employees can submit travel requests through the HR software, specifying travel dates, destinations, and the purpose of the trip. Managers can review and approve these requests within the system, ensuring a streamlined and standardized process for managing travel arrangements.

WebHR allows you to create and define job roles within the system. This includes providing detailed job descriptions, specifying required skills and qualifications, and outlining responsibilities and reporting relationships. By clearly defining job roles, organizations can set expectations and ensure employees understand their roles and responsibilities.

Employee module reports are readily available. You can generate them from the report’s module, these reports provide robust reporting and analytics capabilities. HR professionals can generate reports on employee demographics, turnover rates, Travel records, and more. These insights help identify trends, make data-driven decisions, and measure the effectiveness of HR strategies and initiatives.

Managing employee data and tasks has never been easy, in WebHR you can manage all employee components such as focusing on employee data and streamlining HR operations related to employee management, from the employee module you can get the centralized database through which you can store and access the comprehensive employee information. This makes it easy for you to efficiently manage the entire employee lifecycle. By centralizing employee information and automating HR tasks, the Employees module of WebHR empowers you to focus on strategic initiatives, employee development, and creating a positive work environment.

Employee

The organization module allows you to define and manage the organization's structure, including stations, departments, divisions, and teams. This gives you clear visibility of the organizational hierarchy and facilitates effective communication and decision-making across the organization. Additionally, the module allows for the management of multiple locations or branches, ensuring accurate tracking of employee data based on their work location.

WebHR software gives you the functionality of notification settings within the Organization module. You can customize the notification you want to get notified of, such as visa expiry, employee contract end date, etc.

You can easily create and maintain company policies, procedures, and employee handbooks within the organization module. This feature helps ensure consistent communication of company guidelines and provides employees with easy access to important information regarding company rules, benefits, code of conduct, and other company policies.

The system settings allow administrators to configure the HR software according to the organization's unique requirements, ensuring data security, customization, and system efficiency. These modules contribute to efficient HR management and support the organization's overall goals and objectives.

Tracking employee actions is not an easy task, through WebHR system logs you can audit the trail of each action performed by an employee, with this the company can keep track of the activity performed within the system. You can track the employee’s activities as well as set the security policy for the system from the organization module you can configure settings to track and log system activities, user actions, and data modifications. This helps maintain data integrity, supports compliance requirements, and provides transparency in system usage.

WebHR makes it easy for you to define the organizational structure in the simplest way. With WebHR you can easily create a company structure in the system and do the organization-wide setting which will be applicable for all employees, you can add company policies, set reminders, notifications, and many more. The organization module is an essential module of WebHR that allows you to manage the organization’s information. It provides a centralized platform for HR professionals to configure and customize various aspects of the organization's structure, policies and settings.

Organization

The module provides you with ease to see detailed profiles for each employee. Employee profiles typically include information such as job title, department, skills, certifications, location, contact details, and work history. This gives you a comprehensive overview of each employee, facilitating effective collaboration, team formation, and communication within the organization.

The Directory module of WebHR acts as a centralized repository for all employee-related information. It compresses data such as employee names, job titles, departments, contact details, and other relevant information into a single, easily accessible location. This eliminates the need for multiple spreadsheets or manual records, ensuring data accuracy and consistency.

Furthermore, we understand the importance of confidentiality in a professional setting. With that in mind, we've designed the access to be flexible, giving you the control to limit what information is visible to other employees Reimagine the way you interact with employee data, streamlined for optimal user experience and productivity.

The directory module gives you an option to search which allows you to find and connect with the employees quickly. You can search for an employee based on various criteria such as employee name, username, etc. The search functionality ensures that employees can easily locate and connect with the right individuals within the organization.

You can access the employee details via phone, this allows you to access employee information on the go. Mobile accessibility enables employees to quickly find contact details, check organizational structure, and connect with their colleagues, even when they are outside the office. It promotes flexibility, enhances communication, and supports remote work environments.

Discover the simplicity of capturing your employees' details with our one-stop Employee Directory. This feature, meticulously designed around the needs of your organization, allows you to easily access both a brief and comprehensive profile of your employees all from one convenient screen. No need to navigate through multiple modules or submodules for crucial information; everything you need is just a click away.

WebHR offers an effective solution for managing your company's documents via its robust cloud server. With our system, you can easily organize your files into structured folders, providing an efficient approach to managing your documents. This not only saves time but also boosts productivity. Moreover, you can customize access to these folders based on specific employees, divisions, or even the entire company, ensuring your documents' security and accessibility.

Files

WebHR Dashboard module facilitates employee engagement by providing a digital space for employees to interact and share ideas. It includes features such as news feeds, discussion forums, and messaging functionalities that enable real-time communication and foster a sense of community. Employees can stay updated on company news, share accomplishments, and collaborate across teams, enhancing overall employee engagement. 

Recognizing employee achievements and giving them the badge is essential for motivating and retaining top-talent employees. The Dashboard module includes features that allow you to publicly recognize the accomplishments and contributions of employees in front of their peers. Employees can give shout-outs, likes, or badges, wishing them a birthday or work anniversary announcement that creates a positive and supportive work environment. This boosts employee morale, encourages high performance, and strengthens employee relationships. 

The reporting structure of your company is just a click away in a system that you can access through Organogram. It helps you to create a deeper understanding of the company hierarchy structure, and it will be easy for you to understand which employee is directly/ indirectly reporting to whom. You can also set the Organogram in different user-friendly layouts. Organogram (sometimes referred to as the organization chart, org chart, or organogram) is a great way to visualize the employee's tree based on the employee's reporting line.  Organogram on the dashboard shows graphically the relation of one employee to another, within the organization. Organograms are valuable in that they enable you to visualize a complete organization, by means of the picture it presents.

The Social HR Dashboard module provides analytics and insights on Company and employee information which you can get from our HR Data and HR dashboard, which gives you the information through different pie charts and bar graphs. These insights help HR professionals understand employee needs, measure the effectiveness of the employee, and identify areas for improvement. By leveraging analytics, organizations can continuously enhance their HR strategies and drive positive employee experiences. 

Employees can easily communicate with each other through messaging and chat functionalities that allow employees to have real-time conversations, share files, and collaborate on projects. Employees can engage in one-on-one or group conversations, facilitating seamless communication and quick information exchange. 

The dashboard module provides a centralized news feed or activity stream that displays updates, announcements, and relevant information. Employees can stay informed about company news, policy changes, upcoming events, and other important updates. 

We prioritize data security and privacy by implementing robust security measures and complying with data protection regulations. We know Employee data is sensitive, and we ensure the security and confidentiality of sensitive employee information as we take proper security measures to keep it safe. WebHR uses General Data Protection Regulation (GDPR), TLS 1.2, and TLS 1.3 for top-notch security, and multiple data backups are taken daily at a remote location as it is essential for us to safeguard employee privacy.

WebHR dashboard module is a powerful component that enables organizations to foster employee engagement, enhance collaboration, and promote a positive workplace culture. It provides a social platform that allows you to connect, engage and share knowledge with your employees. WebHR provides an easy way to perform an action within a few clicks with the help of multiple module widgets sitting on the dashboard.

Dashboard

Managing employee working hours can be tricky, WebHR timesheet module enables employees to add their working hours, and they can also enter their start and end times, breaks, and activities performed during the day which makes it easy for you to track the time, this module captures the real-time information, facilitating accurate payroll calculations and keeping a track on time recoding.

The Timesheet module seamlessly integrates with payroll. This eliminates the need for manual data entry and reduces the risk of errors. Approved attendance, employee hours and leave records can be directly linked to payroll calculations, ensuring accurate and timely salary payments.

As per your organizational policies, if you give your employees an option to en-cash their unused leaves or carry them forward to the next year. The timesheet module allows you to manage these processes, calculate leave encashment amounts, and track carried-forward leaves, this provides flexibility for employees and ensures accurate leave-related financial transactions.

The timesheet module makes it easy for you to track overtime hours and leave taken by the employees. It automatically calculates overtime based on defined rules and policies, ensuring accurate overtime payments. Additionally, it helps you to monitor and manage employee leave balances, ensuring compliance with company policies and labor regulations.

The Timesheet module streamlines the approval process for recorded time entries, leaves records, etc. Supervisors or managers can review and approve timesheets within the software, ensuring accuracy and preventing discrepancies. The timesheet module helps to eliminate manual paperwork, reduces errors, and saves time for both employees and supervisors.

The timesheet module of WebHR provides comprehensive reporting and analytics capabilities. HR professionals can generate reports on employee hours, leaves, overtime, and worksheets. These insights help identify trends, analyze resource utilization, and make data-driven decisions for optimizing workforce efficiency.

The timesheet module of WebHR is the most advanced and easiest, focusing on efficient time tracking, leave quota, and leave management. It allows your employees to record their working hours, leaves, and tasks, this helps you to monitor and manage employee time data. This module helps you manage employee time, optimize resource allocation, and drive project success and overall workforce management.

Timesheet

The module enables you to customize reminder settings to align with your organization's unique requirements. For each document, you can set three types of reminders: a pre-due date reminder, a critical date reminder, and a post-expiry reminder. This empowers you to define the timing and frequency of notifications, ensuring employees and other concerned parties are forewarned well in advance of any document expiring.

WebHR expiration management module functions as a consolidated depot for storing and handling a diverse array of document types, including certifications, contracts, licenses, agreements, and permits. It allows you to systematically upload and organize your organization's documents, assigning each one an expiry date.

The expiration module has been designed to facilitate the hassle-free setting of expiry dates for each document. This ensures validity is constantly monitored. Based on the dates you input, the system keeps track of when each document is due to expire, sending automated notifications to key parties such as HR administrators, managers, or the employees themselves, alerting them of upcoming document expirations.

WebHR expiration module makes it easy for you to set expiration dates for each document, ensuring that they are monitored for validity. Based on the dates that you defined the system tracks the expiration dates and sends automated notifications to the relevant authorities, such as HR administrators, managers, or employees to alert them about upcoming document expirations.

Our WebHRs’ expiration module dedicated to managing document expiry allows for a seamless way to keep track of, and manage, the lifecycle of your organization's crucial documents. This system serves as a centralized hub to ensure document validity is kept in check and that relevant personnel are notified promptly regarding any impending document expiry.

Expiration

Our wellness module's dashboard provides a detailed overview of COVID-19-related data within the organization. Information, such as the number of employees testing positive or negative for COVID-19, vaccination rates, and more, are easily accessible. This vital data enables you to comprehend the overall health landscape of your employees, allowing you to make informed decisions for maintaining a secure work environment.

With the increasing significance of vaccinations, the WebHR wellness module enables you to monitor the vaccination status of employees effortlessly. You can input important vaccine-related data such as the vaccine name, status, date, and other relevant details. This facilitates a comprehensive overview of vaccination statuses within your organization.

WebHR's wellness module simplifies the health tracking of your employees. By distributing a health screening form, employees can share their health status, travel history, and recent contact information. This transparency aids in identifying potential risks within the workforce, enabling you to take appropriate measures to safeguard your employees and curb virus spread. If an employee tests positive for COVID-19, the system ensures prompt notification.

A successful organization's cornerstone lies in prioritizing its employees' health and safety. The WebHR wellness module offers a robust toolset to vigilantly monitor employees'; well-being, particularly during challenging times such as the ongoing COVID-19 pandemic. By investing in our employees'; well-being, we aim to foster a more satisfied workforce and propel the organization toward greater heights of success.

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