WebHR is a multi-user role base system that lets you easily manage accessibility for your employees based on your company’s requirements. You can design as many role templates as possible like Employee Self Service (ESS), Manager Self Service (MSS), and Admin roles, and based on these roles, the system will assign access to the employees.

Managing employee documents is not an easy task, but with the help of WebHR, you can easily manage your employees and company’s documents.

WebHR contains a very detailed and extensive reporting module to provide ideal output for each entry input in the system, you don’t need to gather around the data to make company decisions or financial decisions, as with the help of WebHR comprehensive reports it will make it easy for you to analyze HR data and make the strategic decision. Each report that is generated from WebHR can be emailed or exported which allows you to share useful information with relevant stakeholders.

WebHR is a user-friendly software it gives you ease to customize the language of your WebHR account based on your native understanding.

What is more one can ask for is to have the HR process within the reach of their mobile, Yes! WebHR offers the most advanced Mobile App. Apply the leave application on the go, mark attendance or geographical attendance directly from mobile, and perform many more tasks like performance evaluation, and surveys from our app. Our WebHR mobile application is available on both Android and iOS.

Socially connect with all your colleagues through WebHR. The social platform enables important announcements and employee instant recognition. It also lets you share your thoughts on social networks like LinkedIn and Facebook.

Design your organizational structure in the system to be assigned to employees like company, location, and departments. Manage structure/company-specific policies. Also, you can keep track of what changes are being made within the system with the help of system logs.

Once the employee is onboarded or leaving the company all tasks associated with the employee can be handled within WebHR. In WebHR you can manage major HR tasks such as Employee Profile Management, Assignments, Complaints, Travels, Transfers, Promotions, Resignations, Employee Exits, etc. Everything can be managed here. Also, manage disciplinary violations and issue warnings easily through WebHR. It allows organizations to automate almost all aspects of human resource management, with the twin benefits of reducing the workload of the HR department as well as increasing efficiency by standardizing HR processes.

Stay updated on real-time information regarding the attendance stats of the employees. Easily check who is on leave, and what is the sign-in and out trend. Not only this, but you can also define country-specific leave policies as per prevailing labor laws. WebHR has more than 15+ methods of attendance so you can choose which method is best for your company.

The Most Intuitive HR System That Works Hard, So You Do Not Have To! Either its company structural dynamics or employees and their absenteeism management, WebHR has a solution for all of them. In fact, WebHR can be used to simplify the daily tasks involved in the HR Department.

Core HR 

Employees time tracking in the most advanced way possible

Employees can track time anywhere using an Android or iOS mobile phone, computer, tablet, or any device by the clock in and out. Administration and Management can see who is working, where and on what projects. All of this is done in real-time. Our Time & Attendance data can be seamlessly integrated with QuickBooks, Sage, Paychex, ADP, Xero, and more... Our Timesheet modules allow employees to easily take Lunch Breaks, Additional Breaks, and more. You can now dynamically control unforeseen compliance threats.

WebHR Time Clock is a built-in attendance link through which the employee can mark attendance and you can have different link for each of your office location. To avoid buddy punching you can capture a picture too at the time of marking the attendance of an employee

Easily import the attendance data in system through our bulk data import option.

Use vibrant reports to keep an audit trail of your calendar, time tables and budgets with real timesheet costs, sales operations, and other employee variables to keep your company on the high-speed path. WebHR's comprehensive and extensive reporting format allows you to get data intelligence as never experienced before.

One of the major challenges for HR departments is to get the attendance figures right and analyzed. Keeping track of every employee signing in and signing out has always been a major headache, be it a small/medium or even a large organization. In order to solve this issue, many organizations deploy a stand-alone hardware-based time tracking system, which works perfectly fine, but in the end, its someone's job to collect the data from attendance hardware and manually sort out the number of hours an employee spends in the office, a task that may take several hours of manual work, depending upon the number of employees.

WebHR solves this problem by providing multiple attendance methods.

Have a seamless and analyzed attendance through WebHR.

WebHR mobile app allows you to clock in wherever you are seamlessly with your Android or iOS device. Clock In, Clock Out, Lunch Break In and Out, Approve Hours, and more with just a few taps. Mobile Attendance captures GPS location (Latitude and Longitude) from the location they are clocking in from. The app allows Geo-Fence-based attendance, so employees can only clock in when they are within the station radius, let's say 100 meters radius of the office location. Mobile attendance also allows employees to optionally take photos of the location where they are clocking in from. Now you know exactly when and where the attendance is being marked. It is easier to keep track of the employees and stay coordinated with your teams, no matter where they are.

We offer easy integration with Biometrics devices of ZK Techo and Anviz for fetching the attendance and keeping the data integrity as biometrics is considered most reliable method to mark authentic attendance.

Experience the most advanced way of marking attendance from the ease of your mobile and the best thing is that it is authentic as it restricts employees to mark attendance if they are within the office location. Mobile Attendance captures GPS location (Latitude and Longitude). Now you know exactly, when and where the attendance is being marked. It is easier to keep track of the employees and stay coordinated with your teams, no matter where they are.

For ensuring that the employee marked attendance from office we provide another authentic way to ensure it from your office internet static IP.

WebHR offers a physical time clock for you. Hook it up on an iPad or an Android Tablet and place it either in the reception area, building entrance, or a corner, to make it easy for your employees to clock in and out. Time Clock kiosks can allow clocking in for different projects or from different locations. Time Clock kiosks can take a photo of the person clocking in, so HR can do a random audit to avoid buddy punching.

Irrespective of any restriction if you want the employee to sign in and out from system you can easily manage that through our Dashboard widget.

WebHR provides the Easiest, Most Flexible, Most Advanced Time and Attendance Solution! 

Time and Attendance

Applicant Tracking System (ATS) to streamline your hiring process

Keeping applicants’ information organized through every stage of the recruitment process, so the team can focus on finding the right candidate, is our goal. The centralized candidate data keeps everyone involved on the same page and the automatic notifications and messenger features provide constant contact and communication, whether on the web or on the go.

WebHR simplifies your recruitment process by interfacing with your company’s jobs portal and other recruitment websites such as Indeed, Glassdoor, ZipRecruiter, etc. The candidate’s application and resumé are automatically uploaded to your Recruitment module once a candidate has applied for the job. You can review applications, shortlist, interview, communicate with, and recruit candidates based on evaluation scores.

 This helps eradicate all the paperwork and data entry operations needed for record keeping and provides a single platform where all the records can be safely kept and tracked.

The dashboard displays your Applicant Tracking System in a highly organized and visual manner. 

 It lays out your candidate demographics and displays a recruitment funnel for your organization with a breakdown of the number of candidates currently in the recruitment process. 

The screening summary gives you an overview of all your job posts, the total number of candidates, and the recruitment status for each candidate. This overall chart is easy to view and use.

 You can create and send interview tests, forms, or surveys for your candidates to complete directly from this module. You can also add or view documentation and notes related to your candidate’s application, making the recruitment process easy and ensuring timely and effective communication every step of the way. 

 

Once recruited, your employees can efficiently start self-onboarding, saving your company time and labor.  Employees will always be able to update their records, upload documents, and ensure their data is current. 

 Once your employees are in the system, they will be able to request PTO, etc. and get approvals with just a few clicks. WebHR Recruitment module is an integrated recruitment solution that automatically communicates the new employee’s data to your WebHR Employee module, where all your employee data is securely stored. 

From job interviews to recruitment, see how simple reporting can be with WebHR, by scheduling a free demo. WebHR gives you instant access to over 175 built-in, exportable reports to help you make informed HR Recruitment decisions every step of the way.

Simple, Seamless, and Highly Customizable Applicant Tracking System 

Recruitment (ATS)

Salary &amp; compensation made easy for everyone

Once set up, WebHR Payroll automatically calculates everything from taxes and claims to benefits and leaves.

 You can rest assured that every update you make is automatically calculated!

 Employees have access to their payroll information all the time and employers will have a designated account manager and access to an incredible support team who will be there every step of the payroll implementation process!

The payroll dashboard displays employee’s salary information, providing visual graphics of all the company’s payroll data

It has never been easier to set up your pay schedule. You can set up direct deposit, print paychecks, or pay your employees manually.

 The system allows you to run your payroll in a timely and organized manner. Once the payroll is generated, employees get an email notification with their payslip details. Employees access their payroll information all the time so that your HR can focus on running their department instead of spending their time answering employee questions.

Make intelligent HR decisions with sophisticated, integrated data reports or generate new ones with the ease of a drag and drop tool.

From Payroll taxes and adjustments to payslips and salary, see how simple reporting can be with WebHR by scheduling a free demo. WebHR gives you instant access to over 175 built-in, exportable reports to help you make informed HR Payroll decisions every step of the way.

Process Your Payroll Successfully and Efficiently Based on Your Payroll Calendar.

Payroll Module

360 Degrees Employees Appraisals &amp; Evaluations

WebHR Performance module is an extensive 360 degree Performance review and evaluation system that is used to create and perform self-reviews, manager reviews, and peer reviews. You can design your performance review, using objectives, KPIs, KPI weightage, personal  development, and competencies indicators for employee evaluation as needed.

 The Dashboard displays a visual summary in varying formats of all the data within the module.

 The dashboard also displays the review process and status update of every employee. Other tabs allow you to view the status of all the reviews generated within the system. This module allows you to run reports on the reviews completed by your employees to ensure efficiency of performance reviews assignment and completion.

The Performance module allows you to design and assign special reviews as often as needed to track and address any employees’ performance issues before they arise.

Our comprehensive reporting system provides you with the talent management tool needed to take the necessary action to improve your employees’ performance, keep them engaged, and leave them feeling valued. 

Automated reminders and notifications will ensure that your employees’ evaluations and reviews are always done on time so that you are always one step ahead!

Track Your Employees Performance with 360 Degree Performance Module

 Performance

Administer and Monitor your Employee Benefits

WebHR is a self-serving benefits administration and management module. You can manage your  benefit plans while your employees can quote, compare, and select their benefit plans in minutes.

Your employees can compare, evaluate, and make their benefits selection in minutes, whether they’re on their desktop or on the go. Our mobile app allows employees to enroll and access their benefits wherever and whenever they need access.

WebHR is an all-under-one platform, so any changes are automatically synced with the rest of the system. You can rest assured that your data is always current and up to date. 

From benefit claims to employee enrollment reports, you can easily generate any necessary report

Benefits Management and Administration to Keep You and Your Employees Covered

 Benefits

eSign all necessary paperwork, compliance and other documents

With WebHR eSignature, you can upload your company-specific documents, you can send them to your employees for digital signature in seconds, and track their progress until completion.

 The eSignature dashboard will display an overview of all the module data.

Employees are automatically notified once a document has been sent for digital signature. Every time you login to WebHR, you will get an alert that you have outstanding forms or papers to sign.  From W-4 to I-9’s, WebHR’s eSignature tool can handle all of your administrative paperwork.

 Comprehensive reports within the module provide timely information at a glance so that you are always on track and ahead of your deadlines. Signed document reports determine which documents are complete and which are still pending, so you can prevent compliance bottlenecks and keep your administration procedures moving along.

Every document signed by an employee using our eSignature module is automatically stored in the dashboard and can also be stored under the employee’s documents folder within their file.

 Employees will always have access to their signed documents through their account without the need to disrupt the HR administration department.

Easily Create and Insert Your Electronic Signature Wherever It’s Virtually Needed!

 eSignature

Seamless onboarding with all necessary initial steps

Welcome the new employee and start assigning tasks, new recruits can self-on-board themselves.

Onboarding can be done from their laptops, mobiles or tablets. Auto reminders and notifications are sent for convenience and to remind them to complete the process to have access to their personal dashboards.

Employees can seamlessly fill out their paperwork from a location of their choice with WebHR’s onboarding solution, with any device at any time.

Employees follow a smart wizard prompting them through all the steps, helping them populate the information which is then securely stored. This one time process is comfortable and swift for both employees and employers, where the last step involves administrators approving & archiving the data.

Intuitive Onboarding Solution that Covers all Your New Hires Requirements

 Onboarding Module

A Comprehensive Shift Planner for Employees Who are Not on Regular Schedulesay

You can instantly view team availability, and easily plan their shift schedules with assigned stations and projects. 

Employees can view, accept, or edit their schedules anytime on the web or on the go. 

You can create and edit existing shifts and notify employees when a new schedule has been posted. You can copy schedules with a simple drag and drop tool. You can block out dates and monitor employees’ activities in real time.

The Scheduler main screen displays a weekly calendar where the user can add, copy, import shifts, and accept the schedule. Your employees can mark their availability or unavailability with a click of a button. The employer can create open shifts for which the employees can self schedule as they become available.

 You can generate multiple scheduler reports, and similar to other reports within the system, you can print, email, export or save these reports as needed.

A Comprehensive Shift Planner for Employees Who are Not on Regular Schedules

 Scheduler

Effectively Plan and Manage your Company and Employees (SMART) Goals

Goals module helps you strategically track objectives that outline expected results your company wants to achieve from your employees. Companies flourish when they have a defined goal to achieve. Goals give an organization a purpose and direction to move towards the entire year.

 Goals not only gives a clear picture of an individuals progress, but it tells the management about the overall performance of each location, department and division. And how the entire company is performing altogether.

 Goals

Eliminate Your Paperwork by Automating all Your HR and Non-HR Forms

The dashboard displays an overview of all the information within the module. You can see the completed forms, pending forms, employee forms, and any external forms that are set up within the system.

 There are form templates within the system as well as a forms designer tool that can be used to generate any company specific forms as needed.

 Forms reports can determine which forms are complete and which are still pending, so you can prevent compliance bottlenecks and keep your administration processes moving along.

The Forms module allows you to create or upload forms and send to individuals outside the company, such as vendors, clients, etc. 

 Within the Forms module, you can view, print, delete, and edit any form. You can email the forms as well as export them in various formats. You can set up approval processes for the forms completed by the employees. You can save the forms in the employees’ documents and give  employees access to their forms.

 Forms

Easily Design and Assign Any Company Specific Employee Survey 

A new and powerful tool within WebHR to gain more feedback from your employees to measure employee engagement, employee morale, and performance.

 Surveys create a new opportunity for management to gain a holistic picture of employees feelings on such areas as working conditions, supervisory impact, and motivation that regular channels of communication may not.

 Surveys are considered effective in this regard provided they are well-designed, effectively administered, have validity, and evoke changes and improvements.

 Surveys

Interface with Biometrics devices for the most accurate Time & Attendance

 Biometrics

A Complete Learning Management System for All Your Training Needs 

With a powerful and intuitive training designer and the ability to upload your own, you can track your employee’s personal development, generate training completion certificates, and run comprehensive reports to help you accomplish your company’s vision, mission, and goals.

 With WebHR Training Module, you can create, import, and assign training courses to your new as well as existing employees. You can attach training documents and videos for your employee to review while taking the course.

The dashboard provides an overview of the training courses that have been created, assigned, and completed by the employees of your company all on one screen.

The Training module allows you to access training information and generate the necessary reports to determine your training needs and the training development needed to help your employees and the company accomplish their goals and objectives. You can set up approval  request processes of up to 5 levels of approval as needed.

You can assess the effectiveness of the training courses completed by your employees so you can make the necessary changes and plan your future training material and events based on the training evaluations conducted.

 Trainings

Organize and Track all Your Events and Activities with the Organization Calendar

 Calendar

Easily Perform Background Checks on Existing and Potential Employees

 Background Check

Create and Generate as Many HR Letters as Needed for Your Employees

 HR Letters

Manage & Track “On-The-Go” Employees Using Real Time Tracking & GPS Location

eTrack is used for managing and tracking employees on the go, such as sales and delivery team  members, using Google Maps to track and show their live location. This add-on module helps  you track your employees in real time using their exact GPS location, captured from their smartphones.

 The map can be viewed in map or satellite forms (Google maps). Data Points will show you the date, time, latitude / longitude, the address of when and where the employee clocked in and traveled to and from. You can select employees to see where they are on the map.

 This module allows you to run various reports on the data within the system. These reports can be run to track employees’ locations while they are on the company’s hours. Just like other reports within the system; these reports may be printed, emailed, and saved as needed.

eTrack

A Central Platform for Managing and Tracking Your Company Visits and Visitors

WebHR’s Visitors module eliminates all your paperwork by automating any HR forms or sign in sheets that you may be using for tracking your visitors check in and check out and by providing you with a central platform for all your visitors and visits data.

The dashboard displays an overview of all the information within the module. You can see the  list of visitors on any given day, the purpose of their visit, and their destination.

 You can run daily, weekly, or monthly visitor reports of any kind, and as with any other system  generated report, you can print, email, export or save your report as needed.

Visitors

Your One-Stop Shop for Your Company Assets Management and Tracking

WebHR’s Assets module saves you time and money by automating all the forms your employees must complete to check in and check out company assets.

The dashboard displays an overview of all the information within the module. You can also set up approval processes for all your company assets that may be checked out by the employees.

 You can see a list of the company assets, such as phones, laptops, vehicles, etc. and run reports on checked out assets and vendors list. As with other reports within the system, you can save,  email, export, or save any system generated report as needed.

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