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5 Benefits of Automated Time and Attendance System


There are numerous benefits of using Time and Attendance software rather than using a manual time and attendance tracking spreadsheet or attendance forms. Throughout the HR processes, Time and Attendance is a long, slow, dull, and time-consuming task that can cost the business owner a lot if not captured correctly.

Time theft in US
Credits: Quickbooks

The benefits of using automated time and attendance software can help you to avoid incorrect and misleading entries of employees’ worked hours which can increase the accuracy of the payroll, avoid legal and compliance issues and save valuable time for an HR person.

Why automated attendance system is important?

Manual attendance tracking can become a full-time job for HR professionals with a higher chance of human error. With the automated time and attendance records, the HR team can focus on other important things with employees' sign-in and sign-out times.

These automated time and attendance systems can ease workflow management, employees can follow their schedules and employers can check employees' availability at any time.

What are the benefits of automated time and attendance records?

Accurate Attendance Records

Time and Attendance Software captures accurate time spent by an employee as  Sign In and Sign Out. With every minute captured accurately, employees can be paid for what they deserve including overtime, and helps you to avoid overpaying. The risk of human error is being stamped out with an automated attendance system. Modern time tracking systems also offer mobile apps that avoid buddy punching and track employees from where they have marked their attendance.

Employee Empowerment

Most of the employee time and attendance solutions allow the employee to access their attendance records, leaves and PTO (Paid Time-off) balance, and their work shift or schedule for the next day or week. As employees may not wait for their manager to share the information it may be relieving for employees and this way they feel more responsible and empowered.

Resolve Compliance Issue

As employees are accountable for their attendance, it can help organizations to stay in compliance with labor laws. With the automated time and attendance software, you can also generate various reports which can help you in audits and help you to monitor and avoid any potential rule violation.

Relief from Shift Management

Shift management can be a huge task for managers who are responsible to maintain a 24/7 work schedule as they have to manage their employees and ensure that there are no empty gaps while taking care of the workforce.

With an automated time and attendance system, regular or salary-based employees can have a proper work shift to follow while hourly employees or employees who do not follow a particular shift can have a clear indication of which date, and time they have to perform their duties.

Inch-Perfect Payroll

As employees’ data including their time and attendance records are automated and cloud-based, you can pull out an accurate report that can be used to process the payroll without a pen and paper.

As with the automated timekeeping system you are saving money for the stationary items you are also minimizing the time to gather the employee hours and overtime without any human error.