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Direct Reports

What are Direct Reports?

An organizational structure has direct reports are the system whereby employees report to their immediate boss, team leader, supervisor, or manager. Those bosses are then responsible for assigning the tasks to their subordinates and monitoring their performance.

Direct reports bridge the gaps of communication between the higher and the lower tier of the chain of command. The chain of command remains strict as well as easy in several organizational structures and designs. 

There are several types of organizational structures and designs, of those the organic are those where the employees working face communication channels at ease and the other is a bureaucratic style where the chain of command is strictly followed. Direct reports are under the dominion of the bureaucratic style of working under a strict chain of command. The span of control is more when there is a bureaucratic management style of organizational culture and design.


Direct reports Vs. Indirect Reports

When managers and supervisors have their assistant managers as subordinates who report and complete tasks under the command and control, the reporting relationship is called direct reports. With this, when assistant managers have their associates under them to report to and work under control and command, it is the further tier of the direct reports.

On the contrary, when associates report to managers bypassing their assistant managers, this is an example of the indirect reporting system.

In direct reports, the managers and supervisors have better control over their subordinates to get work done.

And, in indirect reports the span of control is lessened between the line manager and the subordinate, resulting in result impacts.

What is the meaning of a Reporting Officer?

An officer, manager, supervisor, or team leader who acts as a boss to the subordinates is known as Reporting Officer. Or the controlling authority is the reporting officer. That is also known as a line manager in HR language.

What are the names of the positions which may have direct reports under them?

Some positions which are having direct reports under them are:

What is the importance of Direct Reports?

Direct Reports are important due to following reasons:

How to manage direct reports?

To effectively manage direct reports it is necessary to consider the following:

How many direct reports should be there?

There should be in routine 10 to 15 numbers of direct reports per one reporting officer. But that is dependent on several factors as mentioned below:

Moreover, it is pivotal to know for you being an HR Specialist that a manager needs to inspire, counsel and monitor her / his employees under control for smooth operations of your organization whereby keeping in mind the very vision and mission is not compromised and the work is done specifically time-bound and meeting the deadlines for production of units meeting market expectations. This all needs clearer communication with your team members being their leader who is followed itself and does not require to coerce the command, but then again not compromising on the control in all its vital respects.