WebHR gives nonprofit teams a single platform for payroll, compliance, volunteer tracking, and grant-based reporting starting at $2/employee/month. Exclusive 20% discount for registered nonprofits.
Allocate staff costs across grants and programs. Every paycheck is traceable to its funding source so audit requests and funder reports take minutes, not days.
Manage your entire workforce full-time employees, part-time staff, contractors, and volunteers in a single database with custom roles, access levels, and compliance rules for each.
Handle FUTA exemptions, ACA tracking, multi-state labor laws, and document expiry alerts automatically. WebHR keeps your 501(c)(3) status protected without a dedicated compliance team.
WebHR starts at $2/employee/month and registered nonprofits get an exclusive 20% discount on top. More budget for your mission, less spent on HR tools.
Compassion fatigue is a real risk in nonprofit work. WebHR built-in wellbeing and engagement tools help you spot warning signs early before you lose a key person and the institutional knowledge they carry.
WebHR covers every stage of the employee lifecycle: recruiting, onboarding, time tracking, performance reviews, scheduling, benefits, and offboarding. One platform. One source of truth. No tool sprawl.
Nonprofits rarely pay employees from a single budget. Staff time is split across programs, and each program draws from a different grant or funding source. WebHR payroll module lets you allocate employee compensation by program, grant, or cost center so every dollar is traceable and every funder report is ready in minutes. FUTA exemptions for 501(c)(3) organizations are handled automatically, removing one of the most common compliance headaches nonprofit HR teams face.
Beyond grant tracking, WebHR automates all standard payroll calculations taxes, benefits, deductions, and leave balances with flexible payment schedules and employee self-service access to pay stubs. Detailed payroll reports give your executive director and board the visibility they need, without requiring manual number-crunching from your HR team.
Nonprofit hiring is uniquely challenging. Candidates are often motivated by mission alignment as much as salary, and your hiring managers may be program directors or department heads not HR specialists. WebHR Applicant Tracking System is built for lean teams: post openings to multiple job boards in one click, collect all applications in one place, and move candidates through a customizable pipeline without managing email threads. E-signatures and offer letter templates close the gap between verbal offer and first day on the job.
Whether you're hiring a full-time program manager, bringing on seasonal staff during a fundraising surge, or onboarding a cohort of recurring volunteers, WebHR handles all worker types through the same system. Custom onboarding checklists, pre-boarding document signing, and automated welcome workflows mean new team members arrive ready to contribute from day one.
Book a 10-minute demo and we'll show you exactly how WebHR handles grant-based payroll, volunteer tracking, and compliance for organizations like yours. Your nonprofit discount is applied automatically when you sign up.
For nonprofit teams managing staff across multiple programs, consistent performance evaluation is what keeps everyone aligned with the mission. The 360 Performance Management of Employees feature in HR software enhances talent management by incorporating 360-degree performance reviews that provide comprehensive feedback, employee development insights, and a holistic approach to performance evaluation. It allows for the customization of performance metrics with tailored objectives and KPIs, enabling precise tracking and alignment with strategic goals to improve organizational outcomes.
The feature also includes analytical tools for examining employee performance data, aiding in strategic decision-making, identifying trends, and promoting continuous improvement in workforce productivity. Moreover, it generates comprehensive performance review reports that offer detailed insights and actionable feedback, crucial for enhancing employee growth and organizational effectiveness.
Nonprofits managing grant-funded programs need time tracking that goes beyond clocking in staff hours often need to be allocated by program, project, or funding source for compliance reporting. The HR software provides a selection of over 18 attendance methods, including time clock kiosks and biometrics, to deliver accurate, flexible, and secure time-tracking solutions. It also offers mobile attendance with geo-fencing for iOS and Android users, ensuring precise and convenient location-based tracking.
Furthermore, the software allows for the customization of Paid Time Off policies, accommodating various employee needs and organizational structures with options for carry-over and leave accruals. Additionally, it enables the generation of detailed time and attendance reports, providing insights into overtime, late arrivals, early departures, and more, to enhance workforce management analysis.
Up to 5 employees free, forever. Upgrade anytime as your nonprofit grows.
Whether you're onboarding a new program director, a part-time contractor, or a group of seasonal volunteers, WebHR onboarding tools adapt to every worker type your nonprofit relies on. The Onboarding feature of the HR software significantly streamlines the recruitment and integration process, making tasks like checklists and profile creation smooth for new hire integration. It enhances process efficiency by enabling the digital signing and submission of crucial documents, such as employment contracts and tax forms.
The feature provides a structured onboarding experience with access to orientation materials, training resources, and company policies, facilitating easy acclimatization for new employees. Additionally, it automates administrative tasks, facilitating knowledge transfer and improving engagement, allowing HR professionals to focus on strategic initiatives and boost overall efficiency.
For nonprofits coordinating staff across multiple shifts, programs, and locations, scheduling flexibility isn't a nice-to-have it's essential. The Scheduler feature in the HR software is designed to enhance flexible workforce management through a comprehensive shift planner that accommodates employees with variable schedules, boosting operational efficiency. It facilitates real-time schedule updates, allowing live modifications to shifts and ensuring all employees have access to the most current schedule information, which enhances communication efficiency.
The feature also enables tailored shift planning with drag-and-drop functionality, giving employees the flexibility to manage their schedules anytime. Additionally, an intuitive scheduler dashboard offers a weekly calendar view for managing shifts, promotes self-scheduling, and generates detailed schedule reports for efficient oversight.
Competitive benefits help nonprofits retain mission-driven staff even when salary budgets are limited and WebHR makes administering those benefits straightforward for HR teams of any size. The Employee Benefits Administration Software feature in HR software offers a comprehensive suite of tools to effectively manage a diverse array of benefits plans, enhancing employee well-being with simple self-enrollment options. It provides a centralized platform for managing various benefits plans, including health, dental, and life insurance, simplifying the oversight process.
The feature streamlines the enrollment process with set periods and deadlines, supporting open enrollment for easy plan reviews and updates. Additionally, it enhances claims management with an easy submission and tracking system, ensuring efficient workflows and timely reimbursements, thus improving the overall efficiency of benefits administration.
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Yes. WebHR provides an exclusive 20% discount for registered nonprofit organizations and NGOs, on top of standard pricing that already starts at $2 per employee per month on the annual plan. Mention your nonprofit status when you book a demo and we'll apply it automatically.
Yes. WebHR payroll module lets you assign employee hours and compensation across different grants, programs, or funding sources. Every expense is traceable to its funding source, making funder reports and audits straightforward.
Yes. WebHR lets you track volunteers alongside full-time staff and contractors in a single database. You can assign custom roles, track hours, automate onboarding checklists, and manage volunteer records separately from permanent employees all in one platform.
Yes. WebHR handles FUTA exemptions for 501(c)(3) organizations automatically and generates IRS-ready payroll reports. The platform also supports ACA compliance tracking and multi-state labor law requirements.
Most nonprofit organizations are fully operational within a few days. Setup includes guided configuration, data migration support, and access to our customer success team throughout onboarding.
Yes. WebHR is built for exactly this. You can configure separate employment types, pay structures, compliance rules, and access levels for each group giving you a complete picture of your workforce without managing multiple tools.
Yes. WebHR offers a free plan for organizations with up to 5 employees no credit card required. For larger nonprofits, we offer a personalized demo so you can see the platform before committing.
Yes. WebHR integrates with leading accounting platforms so payroll data flows directly into your financial reporting making it easier to reconcile HR costs against grant budgets and produce accurate statements for board reporting.